The question papers will be made by the subject teachers as and when required.

The question paper has to be set according to the pattern by the board.

While making the question papers, due weightage should be given to all chapters in the syllabus.

Teachers are supposed to mention marks in front of each question.

The parallel teachers must be consulted before setting the paper for ascertaining the lessons and the areas of testing.

Typography & format details should be discussed with Exam cell before typing.

While setting the question papers the time duration (writing time) should also be considered.

The question paper should have more application-based questions that test understanding of the concepts, rather than rote learning.

Question papers must be submitted to the HM’s / HOD’s with signature & syllabus written on it.

Answer key must be supplemented with a precise scoring guide. For questions which may have more than one answer a small note may be added.

The question paper should be vetted by the HOD's in order to maintain the quality and standards of paper.

It is advised to all the teachers to inform the concerned authorities well in advance about the leave.

The teachers taking leave should submit the work/ assignment for their classes in advance.

The teacher taking leave should give prior information and should arrange for his/her substitution one day before the leave.

They should also submit or send the class cupboard key on the day that they are on leave.

The teachers taking the same subject should be given preference for the substitution.

In case of unavailability of the same subject teachers other subject teachers teaching that particular section will be sent.

Substitution period shall not be considered as free period or notebook correction period.

Teachers either teaching that section or not, shall make the students revise or do some written work

Any swapping/ substitution arranged by the teacher's consent shall be mentioned in the substitution register.

It is the subject teacher's duty to ensure the completion of syllabus.

The School has established a set of guidelines for enabling the teaching learning process in a systematic way and for bringing out effective class utilization. The following are the guidelines:

No teacher will have more than 35 periods in a week for his subject.

Every subject will have teachers to handle that subject exclusively.

A day's maximum number of periods will be 9 thereby giving the teacher ample time in a week out of 45 periods for his/her preparation of the subject.

A time table is prepared well in advance and distributed among the teachers for their perusal.

1 hour post the dispersal every teacher completes all the documentation process, book correction, notes of lesson preparation etc. for the day.

The teachers are advised not to take leaves without genuine reason so that the teaching learning process continues without any hindrances.

The teachers have free access to the Coordinators & the Principal for communicating their issues and problems.

Receiving the information letter/mail from the registered trust / foundation / Educational Organization.

Permission for conducting the competition is taken from the Principal.

Announcement regarding the competition is made to the students.

Student's registration is done for the competition.

Conduction of the exam on the date given by the organization.

Announcement of the result is done after receiving the result from the foundation or organization.

Wearing ID card is compulsory for all students.

Students should wear sports shoes only.

Students have to wear their house t-shirts along with trousers/lower (Blue or Black only). Students can wear sweater/upper if required.

No mobile phones/ cameras are allowed.

If any student is suffering from any health related problem, should carry his/her medicine. Also he/she should inform the class teacher in advance.

There will be no shopping points/ shopping areas etc.

Girls can make single plait or two plaits according to their comfort.

Student should carry healthy snacks and drinking water.

It will be a holiday for those students who are not a part of the trip.

Students will be provided refreshment packets in the buses.

A teacher will be assigned with a team of students.

Teacher incharge of each vehicle will be responsible for taking the count of students during boarding the vehicle at every stop.

No student should be permitted to move inside the vehicle while travelling.

Although all the students will generally return by 6 pm at the latest, there could be delay due to traffic confestions, vehicle breakdowns and other causes beyond human control. Parents are requested to make special note of this.

It will be the Principal’s sole discretion to cancel/postpone the trip due to security or safety reasons.

When students are taken on a trip, any unforeseen incident, the school or accompanying staff shall not be held responsible for the same.

The trip details including the cost, itinerary and other arrangement will be given to the parent in advance.

For field trips, whether it is a class activity or an extra-curricular activity, parent's consent is must.

Teacher- In- charge will be handed over the detailed information of the itinerary, time of departure, purpose of the trip, boarding and lodging arrangements etc. before hand.

OBJECTIVE: To lay down the procedure for discarding the expired chemicals

SCOPE:This procedure is applicable to all the solid chemicals and liquid chemicals used in the chemistry laboratory.

CHEMICALS:

– General chemicals.

– Flammable solvents (e.g., organic solvents like acetone, alcohols);

– Toxic materials (e.g., heavy metals like mercury);

– corrosives (ALL STRONG ACIDSAND STRONG BASES e.g., hydrochloric acid, potassium hydroxide pellets);

– Water-reactive materials (e.g., sodium metal and hydrogen peroxide);

– LPG gas and gas cylinders.

HAZARDOUS CHEMICALS:

A hazardous chemical is a solid, liquid, or gaseous material that displays either a “Hazardous Characteristic” or is specifically “listed” by name as a hazardous or has characteristics of hazard. These four characteristics are Ignitability, Corrosivity, Reactivity, and Toxicity.

RESPONSIBILITY:

Doing: Lab attendant and department teachers.

Checking: HOD

SHELF LIFE:

TYPE	SHELF LIFE	Responsible person
For liquid chemicals and solvent	02 year from date of opening or the manufacturer expiry date whichever is earlier.	HOD
For Primary standard	02 year from date of opening or the manufacturer expiry date whichever is earlier.	HOD
For indicators	03 year from date of opening or the manufacturer expiry date whichever is earlier.	HOD
For solid chemicals	05 year from date of opening or the manufacturer expiry date whichever is earlier.	HOD
For hydroscopic chemicals	01 year from date of opening or the manufacturer expiry date whichever is earlier.	HOD

PROCEDURE:

At the end of the financial year, prepare a list of materials which are to be expired in the next year.

-dispose of the material as per the annexure-1
-dispose of the diluted chemicals in presence of department teacher.
– dispose of the concentrated chemicals in presence of department teacher and HOD.
-use Hand gloves, safety goggles, mask, lab coat and other protective equipment as applicable.
– keep the exhaust fan in working condition to maintain proper ventilation.
– maintain the duly signed and verified records.

ANNEXURE-1

TYPE	PROCEDURE FOR DISPOSAL	Responsible person
Liquid chemicals including acids and bases.	To be drained carefully with continuous flow of water into sinks in small quantity. Quantity limit : 1000 ml in diluted form. In case if chemical is concentrated, it is to diluted with water and then the above procedure to be followed.	Lab Attendant under supervision of department teacher.
Solid chemicals (salts of calcium, magnesium and sodium etc)	Disposed in a underground pit of 1m depth.	Lab Attendant under supervision of department teacher.
Metal sodium (to kept in Kerosene)	Not applicable	Lab Attendant under supervision of department teacher.
Hazardous acids (hydrochloric acid/ nitric acid/ sulphuric acid/ acetic acid)	Not applicable	Lab Attendant under supervision of department teacher.
Empty bottles of acids / bases (concentrated)	Small amount (20ml -50ml) of solvent will be added and the diluted solution will be used for making reagents. This procedure is repeated five times. Then the empty bottle will be filled with water and drained in a sink. This procedure will be followed atleast two times.	Lab Attendant under supervision of department teacher and HOD .

Note: For disposing any concentrated chemicals, HODs to be informed accordingly

CHEMICAL WASTE DISPOSAL- DOS, DON’TS

DO’s

• DO determine if your waste is hazardous: Is it an Ignitable, Corrosive, Reactive, Toxic or a listed waste?
• DO select a chemical waste accumulation area where those chemicals can be kept. Where it can be identifiable and safely accessible.
• DO label the waste accumulation area and label the chemicals contained.
• Do keep containers of waste closed when kept in waste accumulation area.
• Do keep hazardous chemicals to the lab attendant/ department teachers and HODs. Keep it inaccessible for students. The chemicals to be kept in area which is having lock.
• For discarding empty bottles of concentrated acid. Follow the procedure of diluting.
• For mixing any chemicals , consult department teachers and HOD.
• Refer the general Do’s Don’t displayed in the chemistry laboratory and MSDS.

DON’T

• DO NOT abandon chemicals in the laboratory.
• DO NOT mix various waste chemicals indiscriminately,
• DO NOT throw chemicals into trash containers until you determine if waste is non-hazardous.
• DO NOT accumulate chemical wastes for any extended period of time. A chemical waste disposal form should be completed when a container is 95% full. A container not yet full should not be held for more than 9 months.
• Do not ignore the safety precautions given in MSDS.

OTHER REFERENCE DOCUMENTS:

https://vikaspedia.in/energy/environment/waste-management/hazardous-waste/chemical-waste-disposal-dos-don-ts

http://www.pharmaguidesline.com/shelf-life-of-chemicals-and-reagents/

https://ehs.utoronto.ca/laboratory-hazardous-waste-management-and-disposal-manual/chemical-waste-disposal/

Sacred Heart International School, Marthandam is committed to resolve any type of grievances or complaints from students, parents, staff, or any other stakeholders. Such a policy is designed to ensure transparency, fairness, and timely resolution of issues.

Purpose and Scope: To provide a structured process for addressing and resolving grievances within the school community.
Scope: Grievance from stakeholders viz: students, parents, teachers, administrative staff, vendors.

Definitions: A grievance is a formal complaint or concern expressed by an individual or a group of individuals about a perceived injustice, unfair treatment, violation of rights, or dissatisfaction with a particular aspect of an organization, institution, or system.

Grievance Reporting: Grievance can be submitted to Admin Officer, can be put in the suggestion box provided near to school gate or in-person meetings.
It can also be email at feedback@SHISMarthandam.com

Handling and Processing of Grievances: Contact the Grievance Officer: Admin Officer, SHIS Marthandam through email or in person meeting. Reach out to this person, either in person or via email, to discuss your grievance and seek guidance on the formal process.
Document Your Grievance: As the first step, prepare a written statement outlining the details of grievance. Include specific information such as date, time, location, individual involved and any relevant documents or evidence.
Submit Your Grievance: Kindly Follow the procedure outlined in the school's policy for submitting your grievance. This might involve filling out a specific form or sending an email to the designated officer or put in suggestion box or can be handed over to Admin Officer.
Wait for Acknowledgment: Once your grievance is submitted, the school will acknowledge its receipt within a reasonable timeframe. This acknowledgment includes information on the next steps and the expected timeline for resolution.
Participate in the Process: It is expected to Cooperate with the school's investigation or resolution process. This may involve providing additional information, participating in meetings or discussions, and following any guidance provided by the grievance officer.
Maintain Open Communication: Keep lines of communication open with the school and the designated officer throughout the process. If any concerns or questions may arise, Kindly don't hesitate to ask.
Review the Outcome: Once the school completes its investigation, they would communicate the outcome to the complainant. This might include information about any actions taken or changes made as a result of your grievance.
Appeal, If Necessary: If the complainant is are not satisfied with the outcome or believe the grievance was not adequately addressed, review the school's policy for an appeal process. The complainant will have the option to escalate the grievance.
Seek Legal Advice: If the grievance remains unresolved or the complainant believes his or her rights have been violated, and wants to consult with an attorney experienced in education law to explore legal options.
It is expected to remember to maintain a respectful and professional demeanor throughout the grievance process. It's important to document everything related to the grievance and keep records of all communications and outcomes. Schools typically take grievances seriously and have established procedures to ensure a fair and impartial resolution.
Each step shall not take 03 working days and maximum 15 days for feedback/resolution of grievance.

Confidentiality and Non-Retaliation: All the parties will maintain the confidentiality of involved in the grievance process. Retaliation against anyone who raises a genuine grievance is strictly prohibited and will result in disciplinary action.

Mediation and Resolution: Resolution of grievances can be done by mediation, negotiation, or any other applicable means.
Outcome of grievance process: Corrective actions, policy changes, or apologies.

Communication: The school will communicate with the parties involved in the grievance using mobile or email or both, ensuring transparency throughout the process.

Appeals Process: If applicable, detailed procedure to appeal can be asked from admin officer.

Record-Keeping: Records will be maintained of all grievance reports, investigations, and resolutions for future reference.

Review and Revision: Grievance redressal policy will be periodically reviewed and updated every two years to ensure its effectiveness.

Training and Awareness: All the stakeholders will be made available to access the resources.

Compliance and Legal Framework: SHIS, Marthandam is committed to comply with all applicable laws and regulations related to grievance mechanism.

Contact Information: Admin Officer: 7373707778

Feedback Mechanism: Feedback from the school community is taken as per the decision of management.

Introduction:
Sacred Heart International School, Marthandam gives paramount importance to the safety and well-being of our students, staff, and visitors.

Purpose: The purpose of this policy is to establish a comprehensive framework for emergency response in schools, ensuring a swift and organized approach to safeguarding lives and property during critical situations. This policy aims to address a wide range of emergency scenarios, from natural disasters to security incidents to effectively manage and mitigate potential crises in schools.

Policy Statement: Scope: This policy encompasses all educational facilities, including primary wing, middle wing, senior wing and residential quarters under the Sacred Heart Educational Society, Marthandam.
Emergency Response Team: The school will designate and maintain an Emergency Response Team
(ERT) comprising of trained personnel responsible for executing the school's emergency response plan. The ERT will include individuals with expertise in various areas, including first aid, fire safety, and security.
Emergency Types: The school will address various types of emergencies, including but not limited to: a. Natural Disasters (e.g., earthquakes, floods, wildfires from stubble burning) b. Health Emergencies (e.g., pandemics) c. Security Threats (e.g., intruders, violence) d. Fire and Hazard Incidents e. Power Outages f. Communication Failures
Response Procedures: SHIS, Marthandam has well defined evacuation plans, shelter-in-place protocols, communication strategies, and medical response guidelines.
Notfication and announcements: Clear communication channels are in placed for notifying appropriate stakeholders, including students, staff, parents/guardians, and emergency services, during an emergency situation.
Training and Drill: Regular training and emergency drills (minimum once in an academic year) to be conducted to ensure that all members of the school community are familiar with emergency response procedures. Documentation of drills and evaluation for continuous improvement will be done by ERT.
Resource Allocation: Adequate resources (Buffer wherever required), including emergency supplies, medical equipment, and communication systems, will be allocated to support effective emergency response.
Coordination: The school will coordinate with local, state, and federal authorities, including law enforcement, fire departments, and emergency management agencies, to ensure a unified response during emergencies.
Recovery and Support: Post-emergency actions, including recovery efforts, counseling services, and damage assessment will be done to ensure the well-being and rehabilitation of the school community.
Review and update: The policy will be reviewed and updated annually to reflect changes in emergency response best practices, regulations, and the evolving needs of the school community.
Compliance: All members of the school community, including students, staff, and visitors, are expected to comply with this emergency response policy. Failure to comply may result in disciplinary action or consequences in accordance with relevant laws and regulations.
Annexure :
(i) Emergency Response Team (ERT)
(ii) List of trained person for first Aid
(iii) List of trained person for fire and safety
(iv) List of Emergency phone numbers
(v) General Dos and Dont's.

https://ndma.gov.in/kids/do and dont.html

The school is aware and acknowledges that increasing numbers of adults and children are using social networking sites. These may include Facebook, Twitter, Snap Chat, Instagram and this list is not definitive.

The widespread availability and use of social networking application bring opportunities to understand, engage and communicate with audiences in new ways. It is important that we are able to use these technologies and services effectively and flexibly. However, it is also important to ensure that we balance this with the mental well-being and safety of all its stakeholders and our school reputation. This policy and associated guidance is to protect staff and advise school leadership on how to deal with potential inappropriate use of social networking sites.
For example, our use of social networking applications has implications for our duty to safeguard children, young people and vulnerable adults. The policy requirements in this document aims to provide this balance to support innovation whilst providing a framework of good practices.

PURPOSE:

The purpose of this policy is to ensure:-

Social networking discipline and online safety

That the school is not exposed to legal risks.

That the reputation of the school is not adversely affected.

That our users are able to clearly distinguish where information provided via social networking applications is legitimately representative of the school.

Facebook is targeted at older teenagers and adults. They have a ‘No under 13’ registration policy and recommend parental guidance for 13 to 16 year olds.

The following are extracts from Facebook privacy policy:

“If you are under age 13, please do not attempt to register for Facebook or provide any personal information about yourself to us. If we learn that we have collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from a child under age 13, please contact us”. “We strongly recommend that minors 13 years of age or older ask their parents for permission before sending any information about themselves to anyone over the Internet and we encourage parents to teach their children about safe internet use practices. Materials to help parents talk to their children about safe internet use can be found on this help page”.

SCOPE:-

This policy covers the use of social networking applications by all school stakeholders, including, employees, vendors and pupils. These groups are referred to collectively as ‘school representatives’ or ‘stakeholders’ for brevity

The requirements of this policy apply to all uses of social networking applications which are used for any school related purpose and regardless of whether the School representatives are contributing in an official capacity to social networking applications provided by external organisations.

Social networking applications include, but are not limited to:

Blogs, for example Blogger and Memes etc.

Online discussion forums.

Collaborative spaces, such as Facebook, Instagram, Snapchat etc.

Media sharing services, for example YouTube etc.

'Micro-blogging' applications, for example Twitter etc.

All school stakeholders should bear in mind that information they share through social networking applications, even if they are on private spaces, are still subject to copyright, data protection and other legislation. They must also operate in line with the school’s discipline, anti-bullying and child protection policy.

SOCIAL NETWORKING AS PART OF SCHOOL SERVICE

All proposals for using social networking applications as part of a school service (whether they are hosted by the school or by a third party) must be approved by the Principal first. School representatives must adhere to the following Terms of Use within the policy.

The Terms of Use below apply to all uses of social networking applications by all school representatives/stakeholders. This includes, but is not limited to, public facing applications such as open discussion forums and internally-facing uses such as project blogs or chat rooms regardless of whether they are hosted on school network or not.

Where applications allow the posting of messages online, users must be mindful that the right to freedom of expression attaches only to lawful conduct. Sacred Heart International School, Marthandam expects that users of social networking applications will always exercise the right of freedom of expression with due consideration for the rights of others and strictly in accordance with these Terms of Use.

TERMS OF USE:-

Social Networking applications

Must not be used to publish any content which may result in actions for defamation, discrimination, breaches of copyright, data protection or other claim for damages. This includes but is not limited to material of an illegal, sexual or offensive nature that may bring the school or its stakeholders into disrepute.

Must not be used for the promotion of personal financial interests, commercial ventures or personal campaigns.

Must not be used in an abusive or hateful manner.

Must not be used for actions that would put school representatives in breach of school codes of conduct or policies relating to staff.

Must not breach the school’s misconduct, equal opportunities or bullying and harassment policies.

Must not be used to discuss or advise any matters relating to school matters, staff, pupils or parents.

References should not be made to any staff member, pupil, parent or school activity / event unless prior permission has been obtained and agreed with the Principal.

Staff and students should be aware that if their out-of-work /out- of –school activity causes potential embarrassment for the school or detrimentally effects the school’s reputation then the school is entitled to take disciplinary action.

Violation of this policy will be considered as gross misconduct and can result in disciplinary action being taken against the guilty.

The school reserves the right to upload videos and pictures that they deem to be adequate on school social media platforms.

The school does not take responsibility of students sharing their thoughts and views on any sensitive issues on any social media platform

GUIDANCE/PROTECTION FOR STAFF ON USING SOCIAL NETWORKING

No member of staff should interact with any pupil in the school on social networking sites

No member of staff should interact with any ex-pupil in the school on social networking sites who is under the age of 18

This means that no member of the school staff should request access to a pupil’s area on the social networking site. Neither should they permit the pupil access to the staff members’ area e.g. by accepting them as a friend.

It is illegal for an adult to network, faking their age and status.

No members of staff should be accessing social media sites, or using personal devices during the school day with the exception of lunch (personal times). No staff should make any reference to school at any point in time on any form of social media.

If you have any evidence of pupils or adults using social networking sites in the working day,please report to the respective Heads.

CYBER BULLYING

By adopting the recommended no use of social networking sites on school premises, Sacred Heart International School, Marthandam protects themselves from accusations of complicity in any cyber bullying through the provision of access.

Parents as well as all the stakeholders should be clearly aware of the school’s policy of access to social networking sites.

Where a disclosure of bullying is made, school will investigate and protect the bullied and provide support to the aggrieved member and family.

This can be a complex area, and these examples might help:

A child is receiving taunts on Facebook and text from an ex-pupil who moved three months ago: This is not a school responsibility, though the school might contact the new school to resolve the issue.

A child is receiving taunts from peers. It is all at weekends using gaming devices, Snapchat and Facebook. The school’s responsibility ceases as the bullying incident has taken place outside the school premises. The school will investigate and help, protect and provide all support to the bullied victim. However, they are also fully within their rights to warn all the parents (including the victim) that they are condoning the use of Facebook outside the terms and conditions of the site and that they are expected to ensure that use of the site stops. At any further referral to the school, the school could legitimately say that the victims and perpetrators had failed to follow the schools recommendations. In many cases the social media sites stipulate age 13 as part of their policy for usage. Once disclosure is made, investigation will have to involve the families. This should be dealt with under the school’s anti bullying policy.
If parent / caretakers refuse to engage and bullying continues, it can be referred to the police as harassment. This guidance can also apply to text and mobile phone cyber bullying.

STUDENT ACCEPTABLE USE POLICY AGREEMENT:

I understand that I must use school systems in a responsible way, to ensure that there is no risk to my safety or to the safety and security of the systems and other users.

I understand that the school will monitor my use of the systems, devices and digital communications.

I will keep my username and password safe and secure – I will not share it, nor will I try to use any other person’s username and password. I understand that I should not write down or store a password where it is possible that someone may steal it.

I will be aware of “stranger danger”, when I am communicating on-line.

I will not disclose or share personal information about myself or others when on-line (this could include names, addresses, email addresses, telephone numbers, age, gender, educational details, financial details etc.)

I will immediately report any unpleasant or inappropriate material or messages or anything that makes me feel uncomfortable when I see it on-line.

I understand that everyone has equal rights to use technology as a resource and:

I understand that the school systems and devices are primarily intended for educational use and that I will not use them for personal or recreational use unless I have permission.

I will not try (unless I have permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work.

I will not use the school systems or devices for on-line gaming, on-line gambling, internet shopping, file sharing, or video broadcasting (e.g. YouTube), unless I have permission of a member of staff to do so.

I will act as I expect others to act toward me:

I will respect others’ work and property and will not access, copy, remove or otherwise alter any other user’s files, without the owner’s knowledge and permission.

I will be polite and responsible when I communicate with others, I will not use strong, aggressive or inappropriate language and I appreciate that others may have different opinions.

I will not take or distribute images of anyone without their permission

I recognise that the school has a responsibility to maintain the security and integrity of the technology it offers me and to ensure the smooth running of the school:

I understand that, if I do use my own devices in the school, I will follow the rules set out in this agreement, in the same way as if I was using school equipment.

I understand the risks and will not try to upload, download or access any materials which are illegal or inappropriate or may cause harm or distress to others, nor will I try to use any programmes or software that might allow me to bypass the filtering / security systems in place to prevent access to such materials.

I will immediately report any damage or faults involving equipment or software, however this may have happened.

I will not open any hyperlinks in emails or any attachments to emails, unless I know and trust the person / organisation who sent the email, or if I have any concerns about the validity of the email (due to the risk of the attachment containing viruses or other harmful programmes)

I will only use social media sites with permission and at the times that are allowed.

I will respect the school’s right to remove any video or post on school’s Facebook or Instagram pages that has copyright issues.

When using the internet for research or recreation, I recognise that:

I should ensure that I will mention the source when using the original work of others in my own work.

When I am using the internet to find information, I should take care to check that the information that I access is accurate, as I understand that the work of others may not be truthful and may be a deliberate attempt to mislead me.

I understand that I am responsible for my actions, both in and out of school:

I understand that the school also has the right to take action against me if I am involved in incidents of inappropriate behaviour, that are covered in this agreement (examples would be cyber-bullying, use of images or personal information).

I understand that if I fail to comply with this Acceptable Use Policy Agreement, I will be subject to disciplinary action. This may include, reformatory tasks, suspensions, contact with parents and in the event of illegal activities involvement of the police.

STUDENT ACCEPTABLE USE AGREEMENT FORM:

Please complete the sections below to show that you have read, understood and agree to the rules included in the Acceptable Use Agreement.

I have read and understand the above and agree to follow these guidelines when:

I use the school systems and devices in the school

I use my own devices in the school (when allowed) e.g. mobile phones, gaming devices USB devices, cameras etc.

I use my own equipment out of the school in a way that is related to me being a member of this school e.g. communicating with other members of the school, accessing school email, school ERP website etc.

I will not use User Id provided by School to create ANY other online account [ social media, Online Shopping, Share Market, Gaming, Apps and Software download, Inappropriate Sites etc.]

This document is an acceptance that I have read the terms and conditions of the agreement and abide by the same.